Generative AI Use Policy

DOCUMENT INFORMATION

Policy Name: Generative AI Use Policy Document Reference Number: GSO-AIUP-001 Version: 1.0 Effective from: 10/26/26

Document Change History and Revision Control

Sections Revised

Version

Description of Revision

Changed By

Date

Initial document creation, combining the Enterprise AI Guidance and Best Practices and Guidelines for ChatGPT and Similar AI Models documents into a single policy.

1.0

All

IT Department

10/26/26

PURPOSE

The purpose of this policy is to define the principles by which City of Greensboro employees, including full time staff, part-time staff, contractors, consultants, vendors, and temporary staff, will adhere to when using generative artificial intelligence (AI) tools for City business. This policy works alongside the City's Information Technology Acceptable Use Policy (GSO-ITAUP-007) to protect the confidentiality, integrity, and availability of City systems and information. This policy combines and replaces the prior Enterprise AI Guidance document and the Best Practices and Guidelines for ChatGPT and Similar AI Models document into a single, authoritative policy governing the use of generative AI chat tools by City staff.

SCOPE

This policy applies to all users of generative AI tools used for City business. Specifically, it includes:

• All employees, whether employed on a full-time or part-time basis, by the City of Greensboro

• All contractors, consultants, and third parties that work on behalf of the City of Greensboro

• Any individual who uses a generative AI tool, managed or otherwise, to conduct City business or process City information

ROLES AND RESPONSIBILITIES

Generative AI Use Policy

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