Generative AI Use Policy

Generative AI Use Policy City of Greensboro, NC Information Technology Department

Table of Contents

DOCUMENT INFORMATION............................................................................................................................................ 2

PURPOSE .............................................................................................................................................................................. 2

SCOPE ................................................................................................................................................................................... 3

ROLES AND RESPONSIBILITIES ..................................................................................................................................... 3

CORE POLICY: MANAGED AND APPROVED TOOLS ONLY .....................................................................................3

APPROVED AI TOOLS ....................................................................................................................................................... 4

Choosing the Right Tool ................................................................................................................................................... 4

Tool Details ....................................................................................................................................................................... 4

Copilot Chat .................................................................................................................................................................. 5

Copilot 365.................................................................................................................................................................... 5

ChatGPT ....................................................................................................................................................................... 5

Claude ........................................................................................................................................................................... 5

AI GENERATED IMAGES AND MATERIALS ................................................................................................................6

REQUESTING TOOLS FOR NICHE OR UNMET USE CASES.......................................................................................6

RULES FOR ALL AI TOOL USE........................................................................................................................................ 6

CONFIDENTIAL INFORMATION CATEGORIES ...........................................................................................................7

REPORTING, FEEDBACK, AND POLICY QUESTIONS ................................................................................................7

ENFORCEMENT & COMPLIANCE...................................................................................................................................7

EXCEPTIONS ....................................................................................................................................................................... 8

ACKNOWLEDGMENT ....................................................................................................................................................... 8

APPENDIX: GLOSSARY .................................................................................................................................................... 9

Generative AI Use Policy

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