City of Greensboro Personnel Policy Manual

City of Greensboro Personnel Policy Manuał

necessary records are retained in the electronic Timekeeping System and in the People & Culture Information System (PCIS). When employees are given appropriate compensatory time in lieu of paid overtime, the system’s records will reflect this form of compensation. 6.0 PROCEDURES 6.1 Benefit Eligible Employees Every day the non-exempt employee will complete an electronic timecard within the Timekeeping and Attendance System. The employee is responsible for requesting leave through the Timekeeping and Attendance System. Hours not worked will be coded with the appropriate leave code. The employee’s supervisor/manager is responsible for reviewing the timecard for hours not worked and entering leave codes, as needed. Prior to the supervisor’s/manager’s review and approval of the timecard, non-exempt and exempt employees must electronically sign (approve) the timecard within the City’s Timekeeping and Attendance System to indicate the time or leave recorded is accurate. Both the employee and supervisor must sign (approve) the timecard at the end of the work period. Supervisors must enter any missing punches and leave time if needed prior to the employee’s approval. A leave request must be entered in the City’s Timekeeping and Attendance System for non exempt or exempt employees if hours worked are less than the scheduled hours for the work week. If leave time is not available, a negative entry must be made in the City’s PCIS by the department’s payroll personnel representative to adjust the salary of non-exempt employees. Deductions to exempt employees’ salary is subject to the provisions of the FLSA. The supervisor will review the employee’s time card at the end of the pay period and electronically approve the timecard. Approving the timecard is an indication the supervisor agrees with the time as recorded by the employee and is an authorization to pay the employee. If the supervisor has any questions about the time or leave recorded by the employee, the supervisor should discuss this with the employee and reconcile any questions prior to approving the timecard. 6.2 Non-Benefit Eligible Employees Timecards must be completed each day an employee works in the City’s Timekeeping and Attendance System. Both the employee and supervisor sign the timecard at the end of the work period. Supervisors must enter any missing punches prior to the employee’s approval. Prior to the supervisor’s/manager’s review and approval of the timecard, non-benefit eligible employees must electronically sign the timecard (approve) within the City’s Timekeeping and Attendance System to indicate the time recorded is accurate.

Table of Contents A B C D E F H I J K L List of Appendices G

E - Fair Labor Standards

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