policy manual 10 2015

City of Greensboro Personnel Policy Manuał

6.2 Direct Deposit A. Each employee will complete the Direct Deposit Authorization Form in accordance with industry standard direct payroll deposit rules and procedures, noting applicable bank account and routing transit number to authorize the deposit transaction. Forms will be entered into the processing system by a Payroll staff member and filed in Finance. B. Employees may designate up to three different financial (banking) institution accounts to receive deposits of pay. They may also designate an amount to be deducted for their Greensboro Municipal Credit Union savings account. C. Payments for reimbursement of related employee benefits (such as dental or flexible spending reimbursements) will be made to the Account Number 1 designated on the Direct Deposit Authorization Form. D. Following initial set up of accounts and banking information, the City will perform a routine test of a deposit transaction or “pre-note.” The employee will receive a City check on his first payday. Unless the bank notifies the Payroll Supervisor of problems with the bank information, all payments for wages, dental or flexible spending reimbursement after that time will be via direct deposit. E. Should an employee discontinue automatic deposit of funds into a financial institution checking and/or savings account during the term of his employment with the City, the employee must contact Payroll in the Finance Department to make arrangement for future payroll payments. F. Banking products that promote and accommodate electronic deposit of funds may be available from time to time and will be evaluated by Finance Department staff for inclusion in the City’s compensation and related employee benefit payment program.G. An employee who believes he may qualify for the extreme hardship exception noted in Section 5.2 of this policy should contact the Payroll Supervisor in the Finance Department to discuss the procedure to apply for the extreme hardship exception. 7.0 HUMAN RESOURCES CONTACT Finance Department - Payroll Supervisor; Finance Director 8.0 APPENDIX, APPENDICES Benefits Book Direct Deposit Authorization Form (FIN-ADM-21-3632 - available from City Print Shop) Exception to Direct Deposit Request (page 399) Position Types (page 414)

F H I J K L TableofContents G

Table of Contents A B C D E

B - General Employment Policies l l li i

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