policy manual 10 2015

City of Greensboro Personnel Policy Manuał

4.12 Pay Access Account - A pay access account is an account with a financial institution that is designed to only receive electronic deposits of payroll and related employee benefits and offers specific banking services to the employee to allow access to pay. 5.0 ORGANIZATIONAL RULES 5.1 Payroll periods for semi-monthly paid employees are established to run from the first day of the month through the 15 day, and from the 16 day through the last day of the month. A. Payroll checks for benefit eligible semi-monthly paid employees are direct deposited on the 15 day, or the last working day preceding it, and on the last working day of the month with no payroll lag. B. Payroll checks for other (not benefit eligible) employees are direct deposited on the 15 day, or the last working day preceding it, and on the last working day of the month but have a one pay period lag. 5.2 Payroll periods for Coliseum events weekly paid employees are established to run for one week. A. The Coliseum’s weekly payroll periods begin on Monday and end on Sunday. B. Payroll checks for weekly paid Coliseum employees are direct deposited on Friday each week. 5.3 Required Deductions - The Accounting Manager will make required deductions from an employee’s gross pay to cover Federal and State income taxes, FICA (social security), pension plan contributions, and any garnishments ordered by a Court or the State or Federal government. 5.4 The City Manager will, at the request of City employees, consider authorizing the Accounting Manager to make other payroll deductions. In considering whether or not such deductions will be allowed, the following criteria or standards, individually and collectively, will be considered: A. Would the deduction benefit the entire Greensboro community? B. Would the deduction be in the nature of a fringe benefit of which the City could bear a portion of the cost? C. Would the deduction be available to all City employees and not just a special group of City employees? 5.5 Direct Deposit - The City’s method of payment for employee compensation and related employee benefits is through electronic direct deposit of funds each payday into a financial institution account designated by the employee. A. Direct deposit is a condition of employment with the City of Greensboro. B. Exceptions to the direct deposit requirement shall be limited to extreme hardship situations

F H I J K L TableofContents G

Table of Contents A B C D E

B - General Employment Policies l l li i

77