IT Policy Manual FY 2025-26

Docusign Envelope ID: 7298B7CF-E0C0-41E3-973F-EF053E0A4FDA

6. Devices must not be used for illegal, unauthorized, or unsafe purposes.

7. Employees must avoid using public Wi-Fi networks unless otherwise authorized.

8. Devices that are rooted or jail-broken will be blocked from accessing City systems.

9. Devices must use authentication (passcode, Face ID, etc.).

10. City-applied security controls must not be circumvented.

11. Only reputable apps should be installed on personal devices; personal apps are not allowed on City devices.

12. Security updates must be applied when instructed by IT.

13. Lost or stolen devices must be immediately reported to Telecom.

14. Before service or repair, all City information must be removed from the device.

15. Upon employee separation, City information must be locally erased.

City-issued Cell Phones

• Available to employees whose roles justify them, including roster employees.

• Business calls and messages must be accepted if the device is taken home.

• The City pays for devices and accessories; employees must notify supervisors of damage/loss.

• Employees may reimburse the City for negligence-related damage.

• Devices and accessories must be returned upon employment separation. Devices must be factory reset by the employee or their supervisor before being returned to Telecom

• Devices may be reclaimed during long-term absences (30+ days).

Cell Phone Stipends

Department heads or designees may authorize a monthly stipend to employees using personal phones for business:

• Roster employees are not eligible for stipends.

• Stipend is included in semi-monthly payroll, not base pay.

• Reviewed and approved annually; cannot exceed personal plan rate.

• Employees agree to allow business use and publishing of their number.

• The City is not liable for damage; employees manage their own service contracts.

• Non-exempt employees must be compensated if contacted after hours.

• Call records may be subject to public record laws.

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