Budget Manual 2020

Budget Manual

Capital Improvement Program (CIP) Application The CIP application is used to request new CIP projects and update existing projects. For more information about CIP projects and the annual CIP development process, please refer to the “Capital Improvements Program” section of the Budget Manual. Capital Project Entry and Maintenance Detailed Instructions Inquire about an Existing Project • Display the Project information: o If Project ID is known, enter the Project ID number and then click the “Inquire” button. o If Project ID is not known, click the “Search” button to go to the Project Search page. • When you select a Project on the search page, it will return to the Project Manager page and display that Project. • Once a Project is displayed, click on the “<” or “>” to display the Previous or Next Project. Add a New Project • If all fields are not already blank, click the “Clear” button (same as clicking the Project Manager link in the left-side Navigation). • Enter required fields: Clicking the “Add” button will highlight in Red all fields required to add a Project. o Note that the Expense, Revenue, and Operating Impact fields are not required to add a Project. Once added, you may enter the Expense, Revenue, and Operating Impact fields and click the “Update” button. o Service Area dropdown list: When selected, the Department dropdown list will be populated. o Account number 1 is validated to determine if it is an active Lawson account number.  If not, a message is displayed when leaving the field but the invalid number may be added/updated, if desired. o Account 2 works the same, except it is not a required field. • Enter any other optional fields. • Click the “Add” button to add the Project. When successfully added, a unique Project ID number is generated to identify this Project. Update an Existing Project • Display the Project information: o Enter a Project ID and then click the “…” button next to the Project ID field. o Or, if Project ID is not known, click the “Search” button to go to the Project Search page. • Enter any changes and click the “Update” button.

Budget Applications E-6