Best Practices and Guidelines for ChatGPT & API Models

Best Practices and Guidelines for ChatGPT and Similar AI Models

1. The AI system should assist with organizing and structuring reports based on departmental templates without compromising accuracy or completeness. 2. I must maintain full editorial control and final approval of all report content . 3. The AI should not have access to personally identifiable information (PII) unless absolutely necessary, and any such information must be properly secured and handled in compliance with privacy regulations. 4. The system should help identify potentially missing information or inconsistencies in the report based on standard protocols, without making assumptions about incident details. 5. All AI assistance must comply with departmental policies, legal requirements, and chain of custody considerations for documentation. 6. The system should improve efficiency without compromising the integrity or admissibility of reports in legal proceedings. 7. Regular audits should be conducted to ensure the AI’s assistance aligns with current reporting standards and requirements. comprehensive, and compliant with departmental standards and legal requirements. I want to leverage AI technology to assist with drafting these reports more efficiently while maintaining quality and compliance. This will help me reduce administrative time spent on documentation, ensure critical details are captured, and allow me to focus more on my primary public safety responsibilities . Acceptance C riteria Scenario I begin my workday with many new maintenance requests that have accumulated overnight across our facilities. Instead of manually sorting through each ticket, I utilize our AI-assisted prioritization system to help organize my team’s workflow. The AI analyzes the requests , considering factors such as the nature of the issue (electrical, plumbing, HVAC), potential safety implications, number of affected employees, impact on business operations, and available maintenance staff. The system presents me with a categorized view of requests, highlighting those requiring immediate attention. I review the AI’s recommendations, noting that a relatively minor-sounding electrical issue in the server room has been flagged as high priority due to its potential impact on business operations. I agree with this assessment and assign it to our electric ian. By leveraging AI in his collaborative manner, I improve our response time to critical maintenance issues while optimizing resource allocation and maintaining human oversight of this prioritization process. This results in better-maintained facilities, improved employee satisfaction, and more efficient operations overall. User Story: Public Safety Writing Assistant As a public safety employee, I regularly need to create detailed incident reports documenting various situations I encounter during my shifts. These reports must be accurate,