City of Greensboro Personnel Policy Manual

City of Greensboro Personnel Policy Manuał

6.0 PROCEDURES 6.1 Benefit Eligible Employees A. Once a selection has been made, the hiring official will determine an appropriate starting salary for the selected candidate. Hiring Salaries (page 114) The hiring official should check all references before making a verbal/written, tentative offer of employment including review of the personnel file for current and former City employees. B. The hiring official will make a verbal/written, tentative offer of employment. The tentative hiring official will inform the applicant the offer of employment is contingent on the employee clearing a background check and passing a pre-employment physical examination, drug screening and any remaining verifications of qualifications. C. The Department Director or designee at the Division Manager level must authorize all hiring decisions. D. When the tentative offer of employment is accepted, the hiring official will contact Medical Services to make an appointment for a pre-employment physical and drug screening. E. The hiring official will send the selected employee a formal offer letter that confirms the agreed upon salary, the starting date, the pre-employment physical examination appointment, the probationary period, eligibility for merit increases, and the Benefits Sign-Up class. See the New Hire Letter . The hiring official should also include any other information that would be useful to the new employee. F. Upon receipt, P&C Talent Acquisition will notify the Benefits Assistant/Hiring Official in the hiring department. G. At least two weeks before the appropriate Benefits Sign-up session, the hiring official will send to P&C Talent Acquisition: 1. New Hire Letter - A signed copy of the offer letter. 2. Original Application - The original employment application with a signature. 3. Position Information Form - The department will enter into the payroll-personnel system the information contained on the Position Information Form. 4. Confirm the employee’s appointment to complete the E-Verify process upon date of hire. 5. Request for Outside Employment Form – A copy signed by the employee and where appropriate also signed by the supervisor and department director. H. The department will also have the new employee complete and send to the Payroll Section of the Finance Department:

Table of Contents A B C D E F H I J K L List of Appendices G

B - General Employment Policies

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