City of Greensboro Personnel Policy Manual

City of Greensboro Personnel Policy Manuał

6.1 The City will deduct monthly dues for members that voluntarily request the deduction on a bi-weekly basis from regular City employee pay checks/direct deposits issued bi-weekly (every two (2) weeks). This deduction is only available to employees being paid through the bi-weekly City payroll process. Dues deduction is not available for employees working in departments that have an outside payroll processing vendor. 6.2 The bi-weekly deduction amount will be the total of the monthly dues times 12 and divided by the 26 pay periods. The City will not be responsible for collecting any past due amounts, including retroactive payments or adjustments. If an employee is in a leave without pay status, no dues will be collected. 6.3 Members of the employee organization will appoint one (1) representative to work directly with payroll staff related to payroll deduction for dues. The representative will present enrollment paperwork to the City’s payroll staff, in accordance with a provided payroll calendar, in order to ensure that new members are enrolled for payroll deduction. The paperwork must include the signature of the employee requesting dues deduction. Members may withdraw from payroll deduction on a quarterly basis. The member or the representative may supply paperwork, signed by the employee, to stop payroll deduction by the 15th of the month before the beginning of a new quarter (March 15, June 15, September 15 and December 15). 6.4 Should the members desire to change the monthly dues amount in a subsequent fiscal year, this requested change should be made in writing from the representative to the City no later than 30 days prior to the anniversary date of the initial payroll deduction date. 6.5 The representative agrees to pay the City a $1,000 initial one time set-up fee to be paid within 30 days of the first payroll deduction that the City makes. Thereafter, the representative agrees to pay the City a $1,000 annual maintenance fee, beginning with the FY 17-18 fiscal year and payable on the anniversary date of the initial payroll deduction date, with repeated payments on the anniversary date each fiscal year that dues deductions are in effect. The City will issue an invoice for this fee. If the invoice reaches 90 days past due, employee deductions will be stopped. Notification of the City’s intent to discontinue the deduction would be provided in writing to the representative. The annual maintenance fee will be reviewed every three (3) years and may be adjusted, as necessary, with 30 days prior notice to the representative. 6.6 The City, in its sole discretion, may terminate dues deduction services with a ninety (90) day

written notice to the representative. 7.0 PEOPLE & CULTURE CONTACT Director Finance - Payroll Manager 8.0 APPENDIX, APPENDICES None

Table of Contents A B C D E F H I J K L List of Appendices G

H - Employee Success Partnership

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