policy manual 10 2015

City of Greensboro Personnel Policy Manuał

offer of employment should include a salary offer and an agreement on a starting date. The hiring official will inform the applicant the offer of employment is contingent on the employee clearing a background check and passing a pre-employment physical examination, drug screening and any remaining verifications of qualifications. C. The Department Director or designee at the Division Manager level must authorize all hiring decisions. D. When the tentative offer of employment is accepted, the hiring official will contact Medical Services to make an appointment for a pre-employment physical and drug screening. E. The hiring official will send the selected employee a formal offer letter that confirms the agreed upon salary, the starting date, the pre-employment physical examination appointment, the probationary period, eligibility for merit increases, and the Benefits Sign-Up class. See the appendix document, New Hire Letter on page 409. The hiring official should also include any other information that would be useful to the new employee. F. Upon receipt of the notification of an applicant’s successful completion of a background check, the HR Employment Office will notify the Benefits Assistant/Hiring Official in the hiring department. G. At least two weeks before the appropriate Benefits Sign-up session, the hiring official will send to the Employment Office in Human Resources: 1. New Hire Letter - A signed copy of the offer letter. 2. Original Application - The original employment application with a signature. 3. Position Information Form - See the appendix document, Position Information Form on page 413. The department will enter into the payroll-personnel system the information contained on the Position Information Form. 4. Confirm the employee’s appointment to complete the E-Verify process upon date of hire. 5. Request for Outside Employment Form – A copy signed by the employee and where appropriate also signed by the supervisor and department director. H. The department will also have the new employee complete and send to the Payroll Section of the Finance Department: 1. Tax Cards - The employee will complete Federal (W-4) and State (NC-4) tax cards. The department will enter the tax cards in the payroll-personnel system and send the original tax cards to the Payroll Section of the Finance Department. 2. Direct Deposit Form - The employee will complete a Direct Deposit Form for deposit of his paychecks and send the original Direct Deposit Form to the Payroll Section of the

F H I J K L TableofContents G

Table of Contents A B C D E

B - General Employment Policies l l li i

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