P&R Policy Manual

POLICY MANUAL DEPOSIT POLICY

PR-F7 Effective Date: 3/9/2006 Revision Date: 5/1/2024 Ver: 3

#Pages: 3

POLICY It is the Greensboro Parks and Recreation Department’s policy to safeguard and ensure that public money received is promptly deposited to prevent and reduce the possibility of error, fraud, or omission. DEFINITION Recreation Management Software: Software designed to manage operations including customer service, backend user tasks, increase efficiency and provide tracking of revenue. Software will have a public facing side. Validated Copy: A copy of the deposit report which is returned to the facility once the deposit has been processed for verification purposes. PROCESS  Deposits shall be made twice a week. ALL funds are required to be deposited by the last day of the month.  Daily fund collections reaching five hundred dollars ($500) or greater shall be deposited on the same business day.  Funds collected after 5 pm, or during weekend programs or services in an amount less than $500 may be kept onsite in a secured safe. Exception: If funds collected exceed $500, they must be deposited on the following business day at the Collections office or the designated financial institution for the City.  All monies collected or received must be receipted and deposited at the City Collections Division or the city’s designated financial institution.  Every deposit must be reconcilable to the recreation management

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