Adopted Budget 2015-2016
FINANCIAL AND ADMINISTRATIVE SERVICES
PROGRAMS
2013-14
2014-15 Budget
2015-16 Adopted
2016-17 Projected
Actual
Administration
Provides financial management for all City funds and transactions; administers debt policies; develops long range financial plans and oversees internal controls, financial policies and procedures.
672,043
706,573
687,886
699,810
Appropriation
Full Time Equivalent Positions
4.50
4.17
4.17
4.17
Accounting
Maintains an accounting system in accordance with generally accepted accounting principles; provides payroll and related services along with capital asset and contract management.
550,322
598,515
603,652
620,926
Appropriation
7
7
7
7
Full Time Equivalent Positions
Central Contracting
Supports bidding and contracting functions for professional and other services across the organization. Services include bid specification development, conducting bids and requests for proposals, contract development, contract execution, grants management and certain functions of M/WBE Program compliance.
112,628
107,362
104,359
106,481
Appropriation
1.5
1.5
1.0
1.0
Full Time Equivalent Positions
Collections
Prepares all required notices/invoices and collects all City revenues including business permits, parking tickets, assessments, user fees and utility payments, including Stormwater, Water and Sewer and Solid Waste payments.
1,205,252
1,327,769
1,300,882
1,330,576
Appropriation
15.5
15.5
15.0
15.0
Full Time Equivalent Positions
Financial Reporting
Prepares reports on the financial condition of the City, including the Comprehensive Annual Financial Report and reports for State agencies; Provides grant management assistance, monitoring of the City’s debt portfolio and coordinates the risk management program. Coordinates the audit function.
253,600
285,161
251,524
262,215
Appropriation
3.35
3.35
3.20
3.20
Full Time Equivalent Positions
Purchasing
Purchases materials, supplies and equipment for all City departments; awards purchase and service agreements; conducts the bidding process for all contracts except construction contracts; arranges and conducts the sale of surplus property.
292,952
328,350
392,433
409,587
Appropriation
5
5
6
6
Full Time Equivalent Positions
Provides cash and investment management to meet the City’s liquidity needs along with preservation of principal balances; provides accounts payable and accounts receivable services and supports electronic commerce initiatives for banking and cash receipts/disbursements. Treasury
497,481
492,812
493,350
508,671
Appropriation
7.05
6.92
7.05
7.05
Full Time Equivalent Positions
57
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