IT Policy Manual FY 2025-26

Docusign Envelope ID: 7298B7CF-E0C0-41E3-973F-EF053E0A4FDA

Chief Information Officer (CIO): Defines the strategic vision and priorities of the Open Data Program and identifies and assigns departmental data coordinators to support its execution.

Chief Data Officer (CDO): Executes the vision established by the CIO by implementing policies, managing technical systems, and coordinating departmental participation in alignment with program goals.

Departmental Data Coordinators: Responsible for identifying and uploading datasets, adding metadata, maintaining updates, and documenting dataset sources and structures.

IT/GIS & Emerging Technologies Division: Provides technical support, infrastructure, and portal maintenance.

GOVERNANCE AND COMPLIANCE

In conjunction with this policy, a data governance standards document was created. Upon resolution, it will be adopted and adhered to as an overarching set of best practices, procedures, and processes that:

Define the vision and daily operation of an open data program

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Provide detailed roles and responsibilities for leadership and data coordinators

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• Establish a method for identifying and prioritizing datasets for publication and maintenance

• Create a means for evaluating the program’s success. The data governance standards document resides on CityNet for City employees.

Beginning in FY 2017, the Open Data Leadership Team shall submit an annual Open Data Report to the City Manager’s Office by the end of each fiscal year. The report shall include:

An assessment of progress towards the City’s Open Data Program goals

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An assessment of the current scope of department compliance

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A list of datasets available on the Open Data Portal

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• A description and publication timeline for future datasets. During the review and reporting period, the Open Data Leadership Team should also suggest improvements to the open data management processes to ensure the City achieves the policy’s goals.

ENFORCEMENT AND CONTACT INFORMATION

The City Manager’s Office is responsible for enforcing this policy in accordance with the procedures outlined herein and in the City’s data governance standards. Please direct questions about this policy to the Chief Data Officer and GIS/Emerging Technologies Division Manager at ITGIS@greensboro-nc.gov

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