IT Policies Manual FY 2024-2025

Docusign Envelope ID: CE02E790-7159-459B-9F50-C807BADBC958

public, the City’s programmatic priorities, and existing opportunities for data use in the public interest, and costs.

7. The Chief Data Officer will establish processes for publishing datasets to the Open Data Portal, including processes for ensuring that datasets are reviewed for use-appropriate formats, applicable citations of sources when required, quality, timeliness, and exclusion of protected and sensitive information;

8. The Chief Data Officer will develop and oversee a routinely updated, public timeline for new dataset publication;

9. The Chief Data Officer will ensure that published datasets are available for download.

10. The Chief Data Officer and the Departmental Open Data Coordinators will establish for each dataset frequencies to refresh the data (either manually or preferably by an automated process) based on internal and external need. 11. The Chief Data Officer will create and explore potential future partnerships that enable efforts related to data release, increase the availability of open data, identifying constituent priorities for data release, and connecting government information to that held by non-profits, think tanks, academic institutions, and nearby governments.

12. To optimize data quality and timeliness disclosure, every attempt will be made to collect or record information in electronic of digitized format over hard copy.

GOVERNANCE

In conjunction with this open data policy, a data governance standards document has been created and upon resolution will be adopted and adhered to as an overarching set of best practices, procedures, and processes that define the vision and daily operation of an open data program, defined and detailed roles and responsibilities of leadership and data coordinators within the program, a method for identifying and prioritizing datasets for publishing and continuous updating, and a means for evaluating success of the open data program for improvement. The Data Governance Standards document is an attachment to this policy and can be located at http://citynet/MyTools/Pages/Document-Central.aspx and click on Library: Policies and Procedures. The Open Data Leadership Team shall submit an annual Open Data Report to the City Manager’s Office by the end of year fiscal year beginning in 2017. The report shall include an assessment of progress towards achievement of the goals of the City’s Open Data Program, an assessment of the current scope of department compliance, a list of datasets currently available on the Open Data Portal, and a description and publication timeline for datasets envisioned to be published on the portal in the following year. During the review and reporting period, the Open Data Leadership Team should also make suggestions for improving the City’s open data management processes to ensure that the City continues to move towards the achievement of the Policy’s goals.

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