FY 2017-18 FINAL ADOPTED BUDGET

FINANCIAL AND ADMINISTRATIVE SERVICES

PROGRAMS

2015-16

2016-17 Budget

2017-18 Adopted

2018-19 Projected

Actual

Administration

Provides financial management for all City funds and transactions; administers debt policies; develops long range financial plans and oversees internal controls, financial policies and procedures.

680,014

732,867

743,214

752,179

Appropriation

Full Time Equivalent Positions

4.17

4.17

4.17

4.17

Accounting

Maintains an accounting system in accordance with generally accepted accounting principles; provides payroll and related services along with capital asset and contract management.

527,078

663,604

680,463

696,480

Appropriation

7

8

8

8

Full Time Equivalent Positions

Central Contracting

Supports bidding and contracting functions for professional and other services across the organization. Services include bid specification development, conducting bids and requests for proposals, contract development, contract execution, grants management and certain functions of MWBE Program compliance.

100,365

105,636

107,504

109,967

Appropriation

1

1

1

1

Full Time Equivalent Positions

Collections

Prepares all required notices/invoices and collects all City revenues including business permits, parking tickets, assessments, user fees and utility payments, including Stormwater, Water and Sewer and Solid Waste payments.

1,201,822

1,343,705

1,210,125

1,232,558

Appropriation

15

15

12

12

Full Time Equivalent Positions

Financial Reporting

Prepares reports on the financial condition of the City, including the Comprehensive Annual Financial Report and reports for State agencies; Provides grant management assistance, monitoring of the City’s debt portfolio and coordinates the risk management program. Coordinates the audit function.

240,326

269,428

285,189

293,453

Appropriation

3.2

3.2

3.2

3.2

Full Time Equivalent Positions

Purchasing

Purchases materials, supplies and equipment for all City departments; awards purchase and service agreements; conducts the bidding process for all contracts except construction contracts; arranges and conducts the sale of surplus property.

334,570

400,404

463,084

477,220

Appropriation

6

6

6

6

Full Time Equivalent Positions

Provides cash and investment management to meet the City’s liquidity needs along with preservation of principal balances; provides accounts payable and accounts receivable services and supports electronic commerce initiatives for banking and cash receipts/disbursements. Treasury

486,158

518,013

538,172

551,361

Appropriation

7.05

7.05

7.05

7.05

Full Time Equivalent Positions

59