FINAL ADOPTED BUDGET 2020-2021

FINANCIAL & ADMINISTRATIVE SERVICES Financial & Admin Services Administration: Provides financial management for all City funds and transactions; administers debt policies; develops long range financial plans and oversees internal controls, financial policies and procedures. Accounting: Maintains an accounting system in accordance with generally accepted accounting principles; provides payroll and related services along with capital asset and contract management. Financial Reporting: Prepares reports on the financial condition of the City, including the Comprehensive Annual Financial Report and reports for State and Federal agencies; Provides grant management assistance, monitoring of the City’s debt portfolio and coordinates the risk management program. Coordinates the audit function. Procurement Services Division: Purchases materials, supplies and equipment for all City departments; awards purchase and service agreements; conducts the bidding process for all contracts except construction contracts; arranges and conducts the sale of surplus property. Supports bidding and contracting functions for professional and other services across the organization. Services include bid specification development, conducting bids and requests for proposals, contract development, contract execution, grants management and certain functions of MWBE Program compliance. Manages the procurement card program. Collections: Prepares all required notices/invoices and collects all City revenues including business permits, parking tickets, assessments, user fees and utility payments, including Stormwater, Water and Sewer and Solid Waste payments. Treasury: Provides cash and investment management to meet the City’s liquidity needs along with preservation of principal balances; provides accounts payable and accounts receivable services and supports electronic commerce initiatives for banking and cash receipts/disbursements.

Actual 2018-19

Budget 2019-20

Adopted 2020-21

Projected

2021-22

Expenditures by Program Financial & Admin Services Administration

832,293 741,262 321,767 821,250

737,905 683,735 270,781 684,373

821,815 737,482 315,636 813,802

851,138 760,192 331,058 844,798

Accounting

Financial Reporting

Procurement Services Division

1,288,479

Collections

1,155,700

1,240,896

1,311,012

564,363

Treasury

564,265

556,451

579,352

Total

4,569,414

4,096,759

4,486,082

4,677,550

Adopted 2020-21 Budget

66