Best Practices and Guidelines for ChatGPT and Similar AI Models

Best Practices and Guidelines for ChatGPT and Similar AI Models

Scenario After responding to an incident, I need to complete a detailed report documenting what occurred. Rather than starting from scratch, I use our AI-assisted report writing system to help streamline the process. I begin by entering basic information about the incident type and location. The AI presents me with the appropriate report template and suggests relevant sections to complete based on departmental standards for this incident type. As I dictate my observations, the AI helps organize the information into the proper format while flagging areas where additional details might be needed according to protocol. When describing witness statements, the AI prompts me to include key elements I may have overlooked, such as environmental conditions or estimated timelines. It also suggests standardized terminology consistent with departmental guidelines, which I can accept or modify as appropriate. Before finalizing the report, I thoroughly review all content, making necessary edits and ensuring that all information accurately reflects my observations and actions at the scene. I verify that sensitive information is handled appropriately according to our department’s policies. By utilizing AI in this supportive manner, I complete my reports more efficiently and consistently while maintaining full control over content and ensuring compliance with all relevant standards. This allows me to spend less time on administrative paperwork and more time focused on public safety duties, while still producing high-quality documentation . CONCLUSION By following the recommendations outlined in this advisory document, the City of Greensboro can leverage the capabilities of AI while ensuring safe and responsible AI usage. Though the introduction of these technologies may seem daunting, as an organization, the most effective way we can ensure the safety of our employees and citizens data is through regular training, awareness programs, and ongoing vigilance. Through our combined cooperation and ability to adapt to the changing landscape, we will surely thrive and continue to provide the most optimal and effective service for the city we serve.