2021 Annual Comprehensive Financial Report

Corrective Action Plan: 2021-001

Management agrees with the finding as stated. The following corrective action steps have been taken or are in process by the City’s Neighborhood Development Department staff regarding its subrecipient monitoring procedures for the Emergency Rental Assistance Program: A formal written risk assessment procedure is being developed which identifies the nature, timing and extent of testing of work performed by each subrecipient that will be done by City staff. This will help to ensure the accuracy of distribution of rental assistance funds, and considers evaluation of certain risk factors. Steps to perform a full compliance review have been formalized in the Neighborhood Development’s case file tracking system and serve to document the monitoring procedures taken by City staff and date performed. Procedures have been developed that guide notification to subrecipients of items requiring further review, based on the results of the City’s monitoring procedures. A training approach is being developed by Neighborhood Development staff that identifies key program administration points that will be communicated to subrecipients and that will be tailored, as necessary, depending on monitoring results. The Financial and Administrative Services Department staff will periodically meet with Neighborhood Development staff to discuss the results of its monitoring procedures, and suggest other steps to be taken, if needed, in order to be in compliance with federal grant monitoring requirements. This plan is currently in place and Neighborhood Development staff will be responsible for making sure the plan is adhered to. Marlene Druga

Finance Director January 31, 2022

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